Dear [Name of Principal],

I am writing to request permission to not attend the upcoming parent meeting at school. As the parent of [Name of Child], I understand the importance of attending such meetings, however, I have a work conflict that day which I am unable to reschedule. I have a doctor’s appointment for a [procedure] that has been scheduled for months and the doctor is only in town for a limited period.

I am confident that [Name of Child] is in good hands and am thankful for all the care and attention the school provides. I am sure the meeting will be highly informative and I am sorry to miss it. I would be more than happy to arrange an alternative meeting time with the school and have [Name of Child] present if necessary.

I appreciate your understanding.

Sincerely,
[Your Name]